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---
title: Policies
subtitle:
---
Leigh Hackspace is a membership community organisation, as such sometimes we need to define rules and policies as part of a legal requirement or to ensure our community operates correctly.
This section represents the collection of these policies and rules, if you have any queries regarding what is contained (or missing) from here, please contact the directors.

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---
title: CCTV Policy
subtitle: How we manage our CCTV facility
---
## Definitions
* The term 'hackspace' refers to Leigh Hackspace CIC.
* Directors refers to the current active directors of Leigh Hackspace CIC.
## Introduction
The hackspace uses closed circuit television (CCTV) images to protect the hackspace’s property and to provide a safe and secure environment for employees and visitors to the hackspace’s premises. This policy sets out the details of how the hackspace will collect, use and store CCTV images.
The hackspace’s CCTV facility will only record images. There is no audio recording i.e. conversations are not recorded on CCTV.
## Purposes of CCTV
The hackspace has carried out a data protection impact assessment and on the basis of its findings it considers it necessary and proportionate to install and use a CCTV system. The data collected from the system will assist in:
* Prevention or detection of crime or equivalent malpractice.
* Identification and prosecution of offenders.
* Monitoring of the security of the hackspace.
* Ensuring that health and safety rules and hackspace procedures are being complied with.
## Location of cameras
Cameras are located at strategic points throughout the hackspace’s premises, principally at the entrance and exit points. The hackspace has positioned the cameras so that they only cover communal or public areas on the hackspace’s premises and they have been sited so that they provide clear images. No camera focuses, or will focus, on toilets, shower facilities, changing rooms, kitchen areas, or private offices.
All cameras are also clearly visible.
Appropriate signs are prominently displayed so that members, public and other visitors are aware they are entering an area covered by CCTV.
## Recording and retention of images
Images produced by the CCTV equipment are intended to be as clear as possible so that they are effective for the purposes set out above. Maintenance checks of the equipment are undertaken on a regular basis to ensure it is working properly and that the media is producing high quality images.
Images may be recorded either in constant real-time (24 hours a day throughout the year), or only at certain times, as the needs of the business dictate.
As the recording system records digital images, any CCTV images that are held on the hard drive of a PC or server are deleted and overwritten on a recycling basis and, in any event, once the hard drive has reached the end of its use, it will be erased prior to disposal.
Images that are stored on, or transferred on to, removable media such as CDs or which are stored digitally are erased or destroyed once the purpose of the recording is no longer relevant. In normal circumstances, this will be a period of 12 months. However, where a law enforcement agency is investigating a crime, images may need to be retained for a longer period.
## Access to and disclosure of images
Access to, and disclosure of, images recorded on CCTV is restricted. This ensures that the rights of individuals are retained. Images can only be disclosed in accordance with the purposes for which they were originally collected.
The images that are filmed are recorded centrally and held in a secure location. Access to recorded images is restricted to the operators of the CCTV system and to those members who are authorised to view them in accordance with the purposes of the system.
Disclosure of images to other third parties will only be made in accordance with the purposes for which the system is used and will be limited to:
* The police and other law enforcement agencies, where the images recorded could assist in the prevention or detection of a crime or the identification and prosecution of an offender or the identification of a victim or witness.
* Prosecution agencies, such as the Crown Prosecution Service.
* Relevant legal representatives.
* Directors of the hackspace in regards to dispute resolution or investigation of rules and code of conduct breaches.
* Individuals whose images have been recorded and retained (unless disclosure would prejudice the prevention or detection of crime or the apprehension or prosecution of offenders).
The directors of Leigh Hackspace CIC (or another designated member acting in their absence) are the only people who are permitted to authorise disclosure of images to external third parties such as law enforcement agencies.
All requests for disclosure and access to images will be documented, including the date of the disclosure, to whom the images have been provided and the reasons why they are required. If disclosure is denied, the reason will be recorded.
## Individuals’ access rights
Under the UK’s data protection laws, including the General Data Protection Regulation (GDPR), individuals have the right on request to receive a copy of the personal data that the hackspace holds about them, including CCTV images if they are recognisable from the image.
If you wish to access any CCTV images relating to you, you must make a written request to the hackspace’s directors. This can be done by using this email address [info@leighhack.org](mailto:info@leighhack.org). The hackspace will usually not make a charge for such a request, but we may charge a reasonable fee if you make a request which is manifestly unfounded or excessive, or is repetitive. Your request must include the date and approximate time when the images were recorded and the location of the particular CCTV camera, so that the images can be easily located and your identity can be established as the person in the images.
The hackspace will usually respond promptly and in any case within one month of receiving a request. However, where a request is complex or numerous the hackspace may extend the one month to respond by a further two months.
The hackspace will always check the identity of the person making the request before processing it.
The directors will always determine whether disclosure of your images will reveal third party information, as you have no right to access CCTV images relating to other people. In this case, the images of third parties may need to be obscured if it would otherwise involve an unfair intrusion into their privacy.
If the hackspace is unable to comply with your request because access could prejudice the prevention or detection of crime or the apprehension or prosecution of offenders, you will be advised accordingly.
## Covert recording
Covert recording is specifically barred by Leigh Hackspace CIC and its directors. If you suspect that covert recording is occurring within the hackspace then please contact the directors.
## Staff training
The hackspace will ensure that all members handling CCTV images or recordings are trained in the operation and administration of the CCTV system and on the impact of the laws regulating data protection and privacy with regard to that system.
## Data Protection
The hackspace will process the personal data collected in connection with the operation of the CCTV policy in accordance with its data protection policy and any internal privacy notices in force at the relevant time. Inappropriate access or disclosure of this data will constitute a data breach and should be reported immediately to the directors in accordance with the hackspace's data protection policy.

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---
title: Code of Conduct
subtitle:
---
Leigh Hackspace is a shared community workspace that offers the
facilities needed to make a variety of projects for locals that don’t
have the accessibility at home. We provide inspiration, equipment,
ideas, support, training and even some materials for ‘hacking’. All
with a great community spirit and a ‘can-do’ atmosphere.
We have a few ground rules that we ask people to adhere to. This
code applies equally to members, volunteers and guests.
This isn't an exhaustive list of things that you can or can't do.
Rather, take it in the spirit in which it's intended - a guide to make it
easier to enrich all of us, our projects, and the broader communities
in which we participate.
This code of conduct applies to all spaces managed by Leigh
Hackspace. This includes, but not limited to, Leigh Spinner Mill,
social platforms, events, mailing lists and any other forums created
by the project team which the community uses for communication.
In addition, violations of this code outside these spaces may affect a
person's ability to participate within them.
* **Be friendly and patient**.
* **Be kind**
* **Be welcoming.** We strive to be a community that welcomes
and supports people of all backgrounds and identities. This
includes, but is not limited to, members of any race, ethnicity,
culture, national origin, colour, immigration status, social and
economic class, educational level, sex, sexual orientation,
gender identity and expression, age, size, family status,
political belief, religion, and mental or physical ability.
* **Be considerate.** You will be working in a communal space,
and you in turn will be responsible for cleaning up after
yourself. This includes storage of projects within the
Hackspace. Projects must be stored within the dedicated
spaces. If left out, Hackspace holds the right to relocate
projects to an area where they are not in the way of others.
* **Be respectful.** Not all of us will agree all the time, but
disagreement is no excuse for poor behaviour and poor
manners. We might all experience some frustration now and
then, but we cannot allow that frustration to turn into a
personal attack. It's important to remember that a community
where people feel uncomfortable or threatened is not a
productive one. Members of the community should be
respectful when dealing with other members as well as with
people outside the community.
* **Be careful in the words that you choose.** Be kind to others.
Do not insult or put down other participants. Harassment and
other exclusionary behaviour aren't acceptable. This includes,
but is not limited to:
* Violent threats or language directed against another
person.
* Discriminatory jokes and language.
* Posting sexually explicit or violent material.
* Posting (or threatening to post) other people's personally
identifying information ("doxing").
* Personal insults, especially those using racist or sexist
terms.
* Unwelcome sexual attention.
* Advocating for, or encouraging, any of the above
behavior.
* Repeated harassment of others. In general, if someone
asks you to stop, then stop.
* **When we disagree, try to understand why.** Disagreements,
both social and technical, happen all the time and the
Hackspace community is no exception. It is important that we
resolve disagreements and differing views constructively. A
strength of Hackspace is the varied community, people from a
wide range of backgrounds. Different people have different
perspectives on issues. Being unable to understand why
someone holds a viewpoint doesn't mean that they're wrong.
Don't forget that it is human to err and blaming each other
doesn't get us anywhere. Instead, focus on helping to resolve
issues and learning from mistakes.
See the [GNU Kind Communications Guidelines](https://www.gnu.org/philosophy/kind-communication.en.html) for more guidance
on constructive interactions.
If you believe someone is violating the code of conduct, we ask that
you report it by emailing [info@leighack.org](mailto:info@leighhack.org).
## Questions?
If you have questions, please feel free to [contact us](mailto:info@leighhack.org).
Text derived from the GCC project Code of Conduct, used under
the Creative Commons Attribution license.

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---
title: Dispute Resolution Policy
subtitle:
---
Leigh Hackspace is a community built on respect, collaboration, and mutual understanding. We believe that everyone has the right to work in a positive and supportive environment. In the event of a dispute, we encourage open dialogue and peaceful resolution. However, we understand that conflicts can sometimes escalate and need formal intervention.
In such cases, disputes will be handled directly by the Leigh Hackspace directors. They will take an unbiased and careful approach to understand the situation, speak to all parties involved, and find a fair resolution. The directors have the community's best interests at heart and will always strive to maintain a positive and productive environment for everyone.
If you're facing a dispute, don't hesitate to reach out. Our directors are here to help and ensure that Leigh Hackspace remains a welcoming and harmonious place for all its members.